RESPONSIBILITIES:

• Responsible for controlling the numbering, filing, sorting and retrieval of electronically stored or hard copy documentation produced by technical teams, projects, or departments in a timely, accurate and efficient manner
• Allocates and controls the document numbering system for the project work
• Works with precision to ensure that all electronic and hard copy filing is accurate and is easily retrievable
• Responds in a timely manner to requests to retrieve information, information searches and general requests for support from project/department personnel
• Acquires sufficient knowledge and understanding of the business to implement and develop an effective document handling system according to HZI guidelines
• Responds directly to daily issues / requests by using business practices and extensive experience in prioritising
• Administration of PIRS document system
• Receives all deliveries to site
• Processes technical documentation and ensures documents are suitably stored
• Establishes, develops, and manages effective documentation systems and procedures and maintain relevant manuals / systems
• Ensures works within area of responsibility are executed in accordance with the contract, and conform with project time, budget and Health, Safety, Environmental and Quality (HSEQ) requirements
• Delivers Lessons Learned and feedback for current and future projects
• Keeps the Site Manager or deputy informed of all site-related activities

REQUIREMENTS:

• ONC/HNC in Engineering, Computer Science or Science (or equivalent)
• Information Management or similar qualification
• Knowledge of relevant HSEQ legal and management system requirements
• Valid Safety Contractors Certificate (SCC), Safepass (ROI), CSCS or CCNSG card or equivalent
• Good working knowledge of Microsoft suite applications with excellent knowledge of Sharepoint
• Ability to work alone or as part of a team
• Solution orientated
• Good forward planner
• Good communicator
• Good command of English, other languages an advantage